About the Coffey County Clerk of the District Court
The Fourth Judicial District identifies Emily Stephens as Clerk of the District Court for Coffey County. The court office is in the Coffey County Courthouse at 110 S. 6th, Suite 102, Burlington, KS 66839. The phone number is 620-364-8628, fax is 620-364-8535, and published hours are Monday through Friday from 8 a.m. to noon and 1 p.m. to 4 p.m. This is the office for district court case records, court payments, public access computers, probate files, older marriage/probate records, divorce records that are not searchable online, and marriage-license status questions after online submission.
The Coffey County Clerk, Angie Kirchner, is a different office in Room 202. The County Clerk serves as official secretary of the county and Board of County Commissioners, signs and attests county proceedings, works with tax district valuations and levies, township and cemetery budgets, special assessments, tax roll certification, abatements, homestead returns, moving permits, tax unit maps, motor vehicle tax distribution, bonded indebtedness reports, oaths, voter registration, elections, candidate filings, ballots, advance voting, provisional ballots, and election certification. Those duties are important county records, but they are not the same as district court case-file access.
Coffey County Clerk of the District Court
Clerk: Emily Stephens
110 S. 6th, Suite 102
Burlington, KS 66839
620-364-8628
Fax: 620-364-8535
Monday-Friday 8 a.m.-12 p.m. and 1 p.m.-4 p.m.
Coffey County Clerk
Clerk: Angie Kirchner
110 S. 6th Street, Room 202
Burlington, KS 66839
620-364-2191
Alternate: 800-947-4811
Monday-Friday 8 a.m.-5 p.m.
What the Clerk Does in Coffey County
The Clerk of the District Court maintains the court side of Coffey County records. The office supports public access to case information, courthouse terminals, case-copy requests, court payments, marriage-license status questions, probate files, and divorce case records that cannot be searched online. Court staff can help users locate records and understand clerk procedures, but they cannot provide legal advice or choose forms for a litigant.
- Maintains district court case records for criminal, civil, domestic, probate, juvenile, traffic, small claims, and related matters.
- Supports public access computers at the district court for case information available under Kansas access rules.
- Handles old Coffey marriage and probate copy requests where the record is prior to 2/15/01.
- Receives in-person district court payments by cash, check, money order, debit card, or credit card.
- Provides local help for marriage-license status questions after the Kansas Courts online application has been paid and submitted.
- Directs users to courthouse access for divorce, visitation, support, and paternity cases because those case types are not available through online searches.
The Coffey County Clerk official page describes the County Clerk's county-record and election functions, which helps show why court case requests belong with the District Court clerk instead.
The Coffey County Clerk page source is the county's official County Clerk page.
That county page supports the split-by-function explanation, while District Court case access remains with the Clerk of the District Court.
How to Request a Certified Copy
Certified-copy requests should begin with a specific case or record. For old Coffey marriage and probate records, the Fourth Judicial District old-record page says to contact the clerk in writing or by email, include case numbers or book/page locations, and wait for an estimate. After the estimate is provided, the requester sends payment and a self-addressed stamped envelope for return by mail. For divorce decrees and other district court case copies, call or visit the clerk because domestic cases are not searchable online.
- Identify the record type: court case, old marriage record, old probate record, divorce decree, payment record, or another district court document.
- Collect the case number, party names, approximate filing year, book/page location, or indexed name group if available.
- Contact the Clerk of the District Court by phone, in person, mail, or email where the old-record page allows written or email requests.
- State whether a plain copy or certified copy is needed and list each document requested.
- Wait for the clerk's estimate before sending payment and a self-addressed stamped envelope for mailed copies.
- For records not available online, use the courthouse public access path or ask the clerk what access rule applies.
Records Request Inventory
The research did not locate a single universal Coffey District Court copy-request form. It did identify the fields needed for old marriage and probate requests and the practical information needed for court case copies. A clear request reduces back-and-forth because the clerk can estimate the right copy cost and locate the file more quickly.
| Field or Information | Required | Notes |
|---|---|---|
| Written request | Yes for old records | The old marriage/probate page says to contact the clerk in writing or by email. |
| Case number | Conditional | Include when known; docket examples show Coffey formats such as CF-2024-CR-000095 and 2018-TR-000190. |
| Book and page location | Conditional | Important for older marriage and probate files identified by book/page. |
| Party names | Recommended | Use full names and approximate filing year when the case number is unknown. |
| Document list | Yes | State whether the request is for a decree, order, docket entry, probate document, or other case paper. |
| Plain or certified copy | Yes | Certification changes the cost and may change the handling process. |
| Self-addressed stamped envelope | Yes for mail return | Required by the old-record process after the estimate is known. |
Coffey County Clerk Fees
The verified fees below come from the Fourth Judicial District old-record, court payment, and small-claims materials captured in the research file. Do not apply the old-record copy fees to every current court file without confirming with the clerk. Filing fees can also change, so litigants should verify current amounts before filing.
| Item | Amount or Requirement |
|---|---|
| Old probate/marriage photocopies prior to 2/15/01 | $0.25 per page |
| Probate certified copies on old-record page | $1.00 per certified document |
| Clerk research or copying time for old records | $12.00 per hour |
| District court payments by mail | Centralized Court Payment Center, PO Box 750200, Topeka, KS 66675-0200 |
| In-person district court payment methods | Cash, check, money order, debit card, or credit card |
| Small claims up to $500 | $47.50 filing fee |
| Small claims $500.01-$10,000 | $67.50 filing fee |
| Sheriff service with small claims | $15.00, separate check or money order to county sheriff |
Common Clerk Access Paths
The Fourth Judicial District provides several court access paths that matter for Coffey County clerk work. Kansas District Court CaseSearch is the statewide online route for public district court case information. The Fourth Judicial District docket/calendar PDFs provide local hearing lists by county and judge. Public access computers are available in person at district courts. Old Coffey marriage and probate records use the writing/email estimate process. Divorce, visitation, support, and paternity information is not provided through online searches and must be obtained by visiting local courthouses.
The County Clerk staff directory gives the County Clerk's address, phone, alternate phone, and hours. The source is the Coffey County Clerk directory listing.
The directory reinforces that Coffey County has a separate administrative clerk office, while court case records remain a District Court clerk function.
Mail, Online Filing, and Local Rules
For payments, the Fourth Judicial District says Anderson, Coffey, Franklin, and Osage district court payments may be made online through the District Court Public Access Portal, in person at the Clerk of District Court office, or by mail to the Centralized Court Payment Center. For electronic filing, the Fourth Judicial District e-filing page links Kansas Judicial Branch e-filing and support resources. E-filing is a filing channel, not a public-record search substitute, and members of the public should still use CaseSearch, docket PDFs, public terminals, or clerk contact for record access.
The Fourth Judicial District local rules page matters because local rules describe district-level practice categories and direct users to clerk-file availability.
The local rules source is the Fourth Judicial District Local Court Rules page.
Local rules help frame clerk procedures, but users should contact the Coffey County Clerk of the District Court for current filing, copy, and record-access handling.